The Cloud ERP implementation depends on many factors, and going live is only one step in the journey. It’s important to stay focused on the business outcomes that were defined at the outset of the projects, whether that’s faster billing cycles, improved cash collections or increased the utilization of the service.
Successful enterprises adopt a variety of practices in cloud ERP implementations, including assessing their current businesses processes, keeping customizations to a minimum, assessing data management capabilities and evaluating security.
Here Are The 7 Ways To Ensure A Successful Cloud ERP Implementation
1. Start with business processes
Cloud ERP implementation is starting from the document and pay attention to your company’s business processes. The better an organization can understand the processes and requirements it generates, the better it can guide the design and implementation of its ERP instance and thus ensure success.”
This preparation also enables the management to make the strategical decisions about where processes will be changed to use the default system behavior and fully understand the ramifications of those decisions.
There can be important differences in how workflows are supposed to execute and what departments actually do this. Expert Said, IT managers work with the subject matter experts and the process owners to ensure that the key stakeholder perspectives are considered. This might be your big mistake if you think that you know all of the challenges of the daily business operations of the organization.
2. Measure shadow processes
One way of assessing the success of a cloud ERP implementation is to measure the use of the shadow processes being used before and after the deployment. These can include the use of spreadsheets, paper and cloud services that have not been vetted by IT.
While implementing an ERP system few portions of the processes for which an ERP (Enterprise Resources Planning) adds no value, but where double the entry is occurring, receiving less productivity and error will follow. A successful implementation minimizes the needs for the shadow systems and doesn’t ask the users to perform the same work again and again/ repeat multiple times” Oracle Fusion ease of customization and integration made it able to meet all the requirements that would lead to this unwanted behavior.
3. Be open to new business processes
An ERP implementation can be a great catalyst for transforming businesses by revisiting the processes and incorporating new standards and best practices. Some of the biggest challenges with ERP implementations come from wanting to replicate the complex, legacy processes into new, agile solutions. According to experts “Those organizations are very successful who rapidly adopt the industries best practices in comparison to trying to customize an ERP system in every way possible to match the way they’ve historically done the businesses. Because of digital transformation demands a more agile environment, what worked yesterday may no longer work today.
4. Watch out for customizations
“Customization traps you in the pain cycle where you just go in a huge circle of regression testing, fixing issues, finding incompatible underlying software structures and repeating the entire process,” Expert said. As a result, organizations might spend the years staying on major software versions and then having to spend huge amounts to upgrade their systems.
Experts said: “If your current system requires customization then here two options available for you, one change your business practices to align with the other standard ERP(Oracle Fusion/Microsoft Dynamics 365 Business Central) — the preferred approach — or second host the customization components outside the ERP(Enterprise Resources Planning).” For SaaS cloud offerings to work effectively, they need to be standardized.
“Assuming here that you completely have done as to the same of the versions of the software is wrong here you need to work with the level of configuration the software provides is possible” Experts said. This really shows its value during the upgrades, since the cost of ensuring all the components work together in a consistent and error-free manner is largely borne by the SaaS provider.
“As ERP (Enterprise Resources Planning)products transition from the larger upgrades to the smaller organic upgrades, I expect the savings to be even larger, as small organic changes are much less disruptive, easier to test and often require the minimal to no training,” Experts said.
5. Practice data repatriation
All cloud ERP systems offer some ability to back up and move the data to other systems. But there can be hiccups in getting this to work smoothly. Enterprises should experiment with bringing this data on-premises or to the other systems to identify these problems early, in case they decide to change their ERP provider.
Experts referred to this process as repatriation, which means the ability to get your data back and then either move it to another cloud provider or even on-premises. “For cloud solutions, their multiple solutions are in the market so continue with one is also not a good decision.”
6. Audit and plan cloud security
Compliance and security should be the top goals for a successful cloud ERP implementation since cloud transfers some control away from an organization IT department to the cloud ERP provider. “The chances of increased the compliances and security when leveraging the reputable cloud solutions that can focus on dedicating the significant resources to protecting their customers’ data,” said Experts.
Successful cloud ERP implementations have worked with the reputable cloud providers that have demonstrated their security through the third-party audits and the compliance across the various industry frameworks and standards. “While these audits cannot ensure the complete security, they do demonstrate that the security and the compliances are top priority and concern and that the resources are dedicated toward achieving and maintaining the compliance,” Expert said.
Another key success factor is a clear understanding of roles and responsibilities when it comes to security points. A successful ERP cloud implementation requires an understanding of the security controls that are the vendor’s responsibility and an understanding of the client’s responsibilities.
“Once those are well-understood, the clients must be able to have the right processes in place to properly performs those controls to ensure the security,” Expert said. Periodic access to the reviews can help identify any security issues after a cloud ERP deployment. IT managers need to be careful in their security planning efforts before and after implementation, not only from a technical perspective but from business and operations perspectives as well.
7. Plan extracts and postings
Cloud ERP implementations include tools for extracting and posting the data, but this is not always easy to scale or customize. Experts believes that most cloud ERP services are more suited for a niche industry or domain rather than global implementation.