As a business, your employees are your very most important asset. You may have the sophisticated systems and well-thought-out the procedures but such infrastructure is impotent if it isn’t overseen by the competent, motivated and well-managed staff. Managing employees isn’t easy but like any other business process, it can benefit from the digitization and the automation.
Employee management systems such as Humanity can help your organization to break free from tedious and error-prone to-do lists and other manual administrative tasks. Here are the top 5 benefits your business stands to reap when it implements an employee management system(EMS).
1.Improved Workforce Management
Relying on the manual processes to manage employees can quickly evolve into an administrative nightmare. Tracking information by hand not only increases the likelihood for human errors, but it exposes you to certain compliance risks. And if you’re using the unfriendly software that forces you to switch between products and access multiple documents, can you be certain you’re using the most current data? With a fully unified employee management/employee tracking platform that works for you, not against you, you’ll never need to import multiple files and re-key data across different platforms.
Employee management software also offers the solutions to increase employee engagement and ultimately impact retention. Tools such as Performance Management provides a modern way to track and evaluate the employee development. You’re able to work with employees to establish goals, make them feel valuable and develop a path for their success. Because 70% of the employees around the country are unengaged, having a tool in place to keep a stimulating organization is a necessity, not a ‘nice to have’.
3.Securing Employee Data
Companies hold the sensitive information about their employees. Remuneration records, bank accounts, social security numbers, driving license numbers, phone numbers, mailing addresses, spouse and dependent details are examples of the employee’s data that shouldn’t fall into the hands of unauthorized persons.
If such information is held in spreadsheets or paper tiles, it could be easily accessed or modified by the hackers and extortionists. A human resource system centralizes access control where users can be assigned to privileges based on their responsibilities. You can also apply other security mechanisms such as two-factor authentication and encryption that make it harder for an intruder to access the employee information.
Employers have the certain legal and regulatory obligations to staff and staff information. For example, it’s depending on the industry you are in, you may be required to produce a specific record on short notice during a regulatory audit. Failure to do so could see you incur a penalty in thousands of dollars.
Yet, compliance can be a minefield with the organizations constantly trying to keep up with the new rules that apply to their industry. Employee management solutions/systems make it easier for businesses to capture, document, analyze and report the employee information as and when needed. The data is current so there’s a quiet little worry that the information provided to regulators or auditors is outdated.
You can generate the complete W-4s, I-9s and other tax and compliance documents in little more than a couple of clicks. Some employee management systems even have proactive notifications that alert you when a record needs to be updated.
5.HR Data Analytics & Metrics
HR departments are turning to data to identify insights and solve the business challenges like turnover, overtime, and headcounts. And the right data can open the flood gates for key learnings to help you and your team make more informed decisions. For instance, you might be determine that a department has a particularly high employees turnover rate. What’s the root cause? Is there a management issue? Is employee engagement too low? With data analytics, these questions can be accessed, solutions can be developed and results can be measured to not only impact your bottom line but help you gain more exposure to your C-Suite. Executive-level meetings are a show, don’t tell the environment. To show the true value an HR department can offer, the need to be able to go to attend these meetings armed with data and action items.